Estimated tax payments, payroll filings, and sales tax deadlines follow the same calendar every year, yet they still arrive as a surprise for most owners we meet. The dates are not the problem — the absence of a visible reminder is.
We ask every client to keep one physical or digital calendar with nothing on it but filing deadlines, marked a full month in advance with a note of what is due and roughly how much to set aside. A second reminder a week out catches anyone who scrolled past the first.
The habit costs ten minutes to set up once a year and removes almost all of the late-filing penalties we see. It also makes the number due far less alarming, because you have already been expecting it since the reminder landed.
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